5 Essential Tips For Event Planning

published on : May 28, 2017 | By: Team Modstay | Category : Corporate Event

Modstay is not a new name as an event planning company, Modstay started its event projects long back and now do event job smoothly operated with a successful out. In addition the ins and outs of event planning and what the work requires, it is equally as important to be sure that the the event planning skills we need for success.

Mosdstay event planning team have a check list with an impressive skillset. Of those, these are the top five event planning skills we will reach for on regularly and the ones that can make or break your success.

5 Essential Tips For Event Planning

Five  Event Planning Skills Modstay Use –

Modstay is Highly Organised

In event planning, success is in the details. Modstay Keeping track of multiple tasks, multiple vendors, and constantly changing to-do lists  – while keeping our client happy – can be challenging for some and daunting for others. Being extremely organised is a must for a successful event. People who make and manage to-lists to for their personal lives running smoothly, being organised may come by default. For others who struggle to remember targets or to pick up the dry cleaning, being organised may require lots of effort.

Modstay can manage one event at a time or be in the planning stages of multiple events simultaneously.

Some events, such as annual function, take more time for planning so but Modstay is organized over the long haul.

Modstay  use organisational tools for event planners, Like software that tracks registration to templates for forms and Excel sheets. An event planning checklist that is customised for every event is one of the most valuable event planning tools regardless of natural organisational ability.

 Modstay make it Personable

One thing all events have in common? People! Who do you interact and work within the process of planning events? People! Modstay event planners are personable, engaging, conversationalists and excellent listeners. Event planning is a really a  social profession in that the end result – the event itself – a group of people, May be large or small. Understanding people and enjoying talking to them is part of the job.  Event planning is hard work and much of it is spent on a phone or computer. But being personable is a must when working  one of these common event planning tasks:

Negotiating with Property Owners

  • Discussing menus with catering
  • Meeting with vendors
  • Briefing your event ideas to a prospective client
  • Networking anytime and anywhere
  • Handling event staff
  • Working on  event and communication  with guests and workers

After all, in day-to-day Job, Modstay remember the pleasant, helpful people we interact and that interaction can make a precious experience that really enjoyable for both parties.

We know how to relate to different personalities, how to connect with someone whom we want to do business with and being someone that makes a good impression are keys to success so consider this one of those key event planning skills. 

Excellent Communicator (Which Includes Listening!)

Modstay understand Excellent communication skills are important in many professions. In event planning, miscommunication creates lots of problems for both the event planner and the client, and a misunderstanding can have catastrophic effects. Modstay is able to effectively communicate thoughts and on a day-to-day basis by all experience levels.

Examples of how event planning skills are used when Modstay planning events:

  • Written communication:
  • writing event proposals for client
  • creating materials to market
  • writing contracts with clients and vendors
  • drafting thank you notes to guest speakers and VIPs
  •  Verbal communication:
  • Perfectly explain the scope and purpose of an event
  • Modstay  effectively communicate ideas to  supervisor, client or vendor
  • Modstay understand and process information that is provided, such as the concerns of a client or query from a caterer skillfully negotiating property  rates, contract details, or extras from a vendor.

Modstay Plan Creative

Modstay event planners have ideas.  And with that ability to transform the idea into something wonderful. We take a vision and bring it to life. From developing a unique theme for Parties and coming up with an affordable solution that meets a small budget, creativity is really important when planning an event.

Creativity also comes into play when facing an unavoidable problems that arise in the most diligently, professionally planned event. In this scenario, creativity comes into the picture in the form of problem-solving. modstay creatively develop solutions to problems and positively impact the success of every event.

Modstay is Multitasker

At various stages of the event planning process, there are a number of tasks being managed. It may be negotiating a hotel contract, meeting with the client for discussing potential guest speakers, booking a caterer, interviewing rental vendors and choosing  entertainment options. And that is just for one event. If Add multiple events in the planning stages all at once, is a juggling act. Modstay event planners know how to effectively multitask and keep many aspects of the event moving along without any of those tasks falling by the wayside.

Success is sure if the ability to prioritise and focus on each task is there. Modstay follows “focused,Staying calm and flexible are attributes of the successful multitasker.